Frequently Asked Questions

HAI 2027 is open to abstract submissions from all researchers in the field. No institutional affiliation requirement.

Verify first. Before creating an account for another individual, confirm whether they already have an account on this platform. Data from one account — especially payment — cannot be transferred to another.

Once an account is created, the email address cannot be changed. The name on the account must match the email address of that individual. No exceptions.

In the Roman spirit of non multa sed multum — not many but much — abstracts are capped at 300 words. Titles must be formatted in sentence case (the first letter of the sentence and proper nouns are capitalized; all other letters are lowercase).

Priority for podium presentations goes to entirely new, unpublished work or research with significant incremental advances not yet presented elsewhere. Abstracts that do not meet this standard will be considered for poster presentation.

No limit. List only co-authors who made substantial contributions to concept, design, data, or analysis; drafted or critically revised the abstract; and approved the final version.

Author names: First Name Last Name only. No degrees or suffixes.

It is possible, but not mandatory, to include images/graphics in your abstract. A maximum of three images in total can be included. Figures must be uploaded as high-resolution PNG only, maximum file size per image is 4MB. JPEG, GIF, or PDF files are not accepted.
To add a graphic file, use the Add Media button above the text field. All figure captions must be embedded within the image itself.

All abstracts go through peer review. Each is reviewed by five members of a panel of 35+ researchers. The Program Committee makes the final selection for podium and poster presentations.

Authors retain copyright. Submission constitutes consent to publish under CC BY 3.0 if accepted. Third-party figures are the author’s sole responsibility to clear for worldwide publication.

Yes. Presenting authors must disclose all financial and personal relationships that could be perceived as biasing their work. Disclosure is made at the time of presentation.

No. An account gives you access to the platform. Your seat is confirmed only once your registration fee is paid in full.

To pay: log in and click the Registration button on the platform.

If seats remain available at that time, yes. HAI does not maintain a waiting list. Watch the website for updates on availability.

Permitted through January 4, 2027. Contact the Secretariat in writing. No substitutions after this date.

Email hai@worldeventsforum.com. Refunds are subject to a $40 processing fee through December 2, 2026. No refunds on or after December 3, 2026.

HAI does not issue invitation letters. HAI issues Letters of Support to registered, paid attendees only. These include your name, affiliation, address, payment confirmation, and conference details. They do not obligate the organizers in any way.

Contact the Secretariat after paying in full. Standard refund policy applies if your visa is declined.

Accredited media may register at no charge. Credentials must be submitted and approved before the event. Preference given to traditional media and credible online news sources. First-come, first-served.

Registration may close before the announced deadline. Watch the HAI website for updates. HAI does not maintain a waiting list.

No. The HAI Program Book runs more than 700 pages and is provided digitally. A link will be sent to all registered attendees before the conference.

No. HAI is not accredited for continuing medical education credits.

To be eligible for an HAI Travel Scholarship or Young Investigator Award, you must:

1. Be the first author of a submitted abstract;
2. Be enrolled in graduate or medical school, or no more than five years past receiving an MD, PhD, or completing residency; and
3. Commit to attending the full duration of HAI 2027.

HAI will verify each application.

The scholarship application is embedded in the abstract submission form. No separate applications will be considered.

HAI has historically offered between 7 and 30+ scholarships per edition ($500–$1,000 each). The Young Investigator Awardee receives an additional $500.

Checks are distributed on the afternoon of Wednesday, January 15, 2027, following the official award presentation. Stop by the registration desk at that time. Scholars will also be photographed next to the event poster.

Do not request your check before the conference concludes. The Secretariat will not distribute checks early.

No. HAI 2027 is in-person only.

Puerto Rico Convention Center
100 Convention Boulevard, San Juan, PR 00907

All sessions will be held in the ballroom on the 3rd floor.

HAI does not negotiate room blocks. There are several hotels within walking distance of the Convention Center at a range of price points.

Your badge is your admission to all plenary, poster, and networking sessions. Access is closely monitored. Replacement costs $10.00, cash only.

No. HAI does not record sessions or distribute slides. All content presented at HAI is confidential.

No. Audio and photographic recording of any research data presented at HAI is strictly prohibited. If you observe someone photographing projection screens, alert a member of HAI staff immediately.

Attendees who opt in during registration appear in the platform’s attendee directory — name and organization only. You can also contact the Registration Desk and staff will liaise on your behalf.

All scientific sessions are for registered attendees only. Non-registered guests will be asked to leave.

Guest tickets for the networking reception are available for purchase at $100 per person.

HAI offers a limited number of special-diet plated lunches (vegetarian, vegan, gluten-free) for $55 per day, payable in advance. Payment is required to reserve your meal — requests without payment cannot be accommodated. Availability is limited.

Reserve your special-diet meal →

With the exception of keynote and didactic lectures, all podium presentations are 7 minutes, strictly enforced by session chairs. Eight minutes follow for audience questions.

We recommend no more than 5–7 slides. Background slides are not typically shown. A speaker timer will flash yellow at 2 minutes remaining and red when time is up. Chairs are instructed to interrupt presentations that run over.

Your second slide must be your Disclosures.

Your last slide must be a Summary, which remains on screen during Q&A.

Format: Microsoft PowerPoint only (PDF accepted if no animation). All PowerPoint files must be in 16:9 widescreen format.

Fonts: Use only standard fonts (Arial, Calibri, Times New Roman, etc.) or embed all custom fonts. Non-standard fonts will substitute incorrectly on event computers.

Videos: Embed videos directly in the file; do not link to external sources.

Upload deadline: Slides must be uploaded to the conference system at least 24 hours before your session. Last-minute uploads cannot be guaranteed.

All presentations run from HAI’s A/V computers only. No personal laptops or tablets. No exceptions.

HAI runs on a tight schedule with back-to-back sessions. Pre-loading and standardizing all slides on event computers eliminates the technical delays that occur when speakers use personal laptops. Every minute lost to a technical issue is a minute taken from a colleague’s presentation.

Before the conference: Check your slides on the event computers during check-in or meal breaks — the evening before your lecture is ideal.

Before your session: Check in with your session chair and at the A/V table. You will be fitted with a lapel microphone during the break preceding your session.

Equipment: A slide changer/laser pointer and confidence monitor will be provided. Please wear clothing with a pocket or a belt to clip the bodypack transmitter.

Each session closes with a panel discussion involving all speakers. Panelists remain at the front of the room following their individual presentations. The chair will moderate audience questions.

Photographing any scientific material presented at HAI is strictly prohibited without the express permission of the authors. If you observe someone photographing slides, alert HAI staff immediately.

Accepting a podium slot is a commitment to present. If you know in advance that you cannot present, contact the Secretariat immediately so the session can be reorganized. Unexplained no-shows will affect eligibility for future HAI submissions.

Ensure your mobile number is current in your platform profile. This is HAI’s only way to reach you during the event.

Poster sessions are held across all three conference days. Your assigned session(s) are listed in the conference program. Presenters are required to be at their poster at the start of each assigned session and throughout the allocated time.

Installation: 7:30 am – 8:15 am on your assigned day.
Removal: 5:30 pm – 6:30 pm on your assigned day.

Posters not removed within the designated window will be discarded. HAI is not responsible for lost or damaged posters.

Orientation: Landscape only.
Maximum dimensions: 4 ft high × 8 ft wide (1.22 m × 2.44 m).

Posters exceeding these dimensions will encroach on adjacent boards and will need to be trimmed. Fabric posters are not recommended as they do not adhere well to the boards.

HAI will provide push-pins. Refer to the list posted outside and inside the room for your board number.

Poster tubes, bags, and cases may be stored near the poster area during the conference. HAI is not responsible for any items left unattended.

If you are scheduled to present two posters during the same time period, split your time between both or invite a registered co-author to cover one.

HAI’s Terms and Conditions — accepted at submission — require attendance at all assigned sessions. The Secretariat monitors absences. Presenters who are absent without prior communication will not be permitted to submit to HAI for three years.

Including your abstract in the program obliges you or a co-author to present at the assigned time. If you know in advance that your poster will not be presented, withdraw your abstract as soon as possible.

Presenters who do not show and do not communicate a planned absence will not be permitted to submit to HAI in future editions.

Photographing any scientific material is strictly prohibited without the express permission of the authors.

Ensure your mobile number is current in your platform profile. This is HAI’s only way to reach you during the event.