Mr. Jackson
@mrjackson

HUMAN AMYLOID IMAGING CONFERENCE

The 16th edition of the HAI will be held in Miami, FL on January 17-19, 2024.

All sessions will be held at the Knight Center in Miami, FL. 

ATTENDEE FAQs

Is the event hybrid?

The event will only be in-person.

How to get to the venue?

The James L. Knight complex is situated overlooking the Miami River at Brickell Avenue, just seven miles from Miami International Airport and two miles from the Port of Miami.

Interstate 95 provides both north and southbound exits directly into the facility and the Hyatt Regency, as does the adjacent Knight Center Station that provides direct access to both the Downtown Metro Mover and Miami-Dade County’s Metro rail rapid transit
system.

METRORAIL & METROMOVER
Take Metrorail ($2) to Government Center station. Proceed to the Metromover (FREE), Inner Loop for the most direct
route. Take the Omni line or Brickell and get off at Knight Center. Down escalators take you to the Tower lobby. Turn right
off the escalator and proceed to the Knight Center/Hyatt Regency via the air-conditioned, covered walkway.

DRIVING DIRECTIONS
Directions from North and South of Miami
• Take I-95 North or South
• Continue on I-95 (N or S) until EXIT 2-A (Biscayne Blvd.)
• At the end of the exit ramp, there is a traffic light.
• At traffic light, make a right hand turn onto South East 2nd Ave.
• After making the right hand turn, make another quick right and the Hyatt Regency Miami will be on your left
along with the James L Knight Center.

Once on the hotel drive valet parking will be on your left. For self-parking, bear to the right and take the next right into the Knight Center/ Miami Tower garage.

Parking elevators will take you to the Miami Tower lobby that is connected to the Knight Center/Hyatt Hotel by an air- conditioned, covered walkway. Once you have entered the James L Knight Center you will be on the second floor of the facility with the Riverfront Hall and Hyatt Lobby. The JLKC Theater, administrative offices and Miami Conference Center are located on the third and fourth floors of the building.
Valet Parking is owned by the Hyatt Regency Miami and operated by Central Parking Systems. Please note that we do not validate or offer any discounted rates for valet parking.

Are there any room blocks for the HAI registrants?

This year, we have decided to allow everyone to book according to their budgets, brand and location preferences. There are several hotels within a mile-radius from the venue – Hyatt, Intercontinental, Kimpton, etc.

Will I be required to wear a mask at the event?

The venue does not require wearing a mask.

I have a colleague who wishes to register on site. Can they do this?

If we still have seats available in the auditorium at that time, then yes.

My colleague cannot attend the meeting but I am on site and would like to take their registration. Can I do that?

If we have a written note from the registered individual verifying this last-minute request for substitution, we will consider the request.

If registered, will I receive a printed book?

No, the HAI2020 Program Book counts more than 450 pages and as such, the cost to print is extremely high. We have decided to provide a PDF version of the book alongside the easy-access to abstracts via the mobile app.

I lost my badge. What do I do?

We will replace a lost badge (on the first occurrence) for $10. On a second occurrence, you will need to re-register and pay the standard registration fee.

Is HAI accredited for CME?

No.

Will sessions be video recorded or will slides be shared?

Historically, HAI records only its keynote and special lectures. At HAI 2023, we shall record our keynotes and the didactic lecture and then post them at the event website in about one month. No other slides or recordings will be made available.

I can only attend one of the two poster sessions for which I am scheduled to present. Is that a problem?

HAI’s Terms and Conditions–which all abstract submitters had to accept–had clearly communicated the requirements in this sense. HAI secretariat will closely monitor absences and will record these accordingly. Individuals scheduled to present a poster who do not show nor communicate a planned absence, will not be allowed to submit for presentation at HAI for three years.

I see someone in the audience who keeps taking photos of the projection screens while presenters show their data. Who should I tell about this?

There is no photography allowed during the podium and poster sessions. Our secretariat will monitor this attentively so please reach out to them on the floor about any such concerns. Those interested to have copies of slides/posters should address the authors directly.

I need to connect with a friend whom I know is at the event. How can I find them?

Please contact the Registration Desk and they will liaise with your friend on your behalf.

Do you have a list of attendees and their contact information?

We only share the name and organization of attendees who have agreed to communicate their presence with others. We will not share any other contact information – email or physical addresses, telephone numbers, etc.

Can I bring my partner to the networking receptions?

No. Partners, spouses, children are not allowed to any of HAI’s scientific sessions or networking receptions; they will be asked to leave the event.

I have various dietary restrictions and/or allergies. Will HAI provide adequate and sufficient meals for me?

Dietary restrictions submitted on the HAI Registration Form have been communicated to the meeting venue.  As announced, the venue will do its best to address all requests though it will not guarantee their fulfillment. We suggest that you make/have alternative plans in place.

PODIUM PRESENTATION GUIDELINES

Podium Presentation Guidelines
  1. With the exception of the keynote and didactic lectures, all podium/oral presentations will be 7 minutes only, and the Chairs will enforce this limit. Following the oral presentation, there will be 8 minutes for questions from the audience.
  2. We recommend no more than 5-7 slides (max); note that background slides are not typically shown.
  3. The second slide of your presentation must be your “Disclosures”.
  4. The last slide of your presentation must be a “Summary”which should remain on the screen for the duration of your Q&A with the audience.
  5. We will use a speaker timer which will flash yellow at 2 minutes to end and then red, when time is up.
  6. It is critical that speakers stay on schedule.  Please note that chairs are instructed to interrupt lectures that extend beyond this schedule.
Slide Preparation/Uploading Guidelines (VERY IMPORTANT)

FORMAT

  1. Presentation files should only be Microsoft’s PowerPoint or if no animation, in PDF.
  2. All PowerPoint files must be formatted for 16:9 slide size – (in PowerPoint, click “Design” from the top menu, then from the right, “Slide Size”).
    • We recommend no more than 5-7 slides (max); background slides are not typically shown.
    • We strongly recommend usage of the font types Arial or Times New Roman – which translate correctly across platforms.
    • To avoid font rendition issues, we ask that you embed ALL fonts in your PowerPoint files
    • To embed fonts, in Windows: click on “File”, “Save As”, “More Options”, “Tools”, “Save options”, “Embed Fonts in File”.
    • To embed fonts in Mac: click on PowerPoint (app) menu, select “Preferences”. In the dialog box, under “Output and Sharing”, select “Save”. Under “Font Embedding”, select “Embed fonts in the file”.

 

SAVE

Save your slides as “SessionNumber–PositionInTheSession–LastName”  (e.g.: “3-5-Stan.PPT” will mean that Stan will deliver his lecture in Session 3 and will be the fifth in the sequence of that session’s presentations).

For the Didactic Session, please use “D-PositionInTheSession-LastName”.

For the Keynote Lectures, please use “K-Day-LastName”.

 

UPLOAD

Upload your FINAL-ONLY slides to dropbox.com/request/KbnZKhb59HECzPv3gDNY no later than Monday, January 15, 2024, 12pm Eastern Time (we ask that you do not upload several versions then label them “final1, 2” or “final-final-final”).

    • If your presentation has embedded videos, please submit them in a folder containing both slides and video.
    • If your slide contains audio files, please instruct us accordingly so that we send the sound to the room.

 

Why these Requirements (deadline, format, etc.)?

Please understand that with such a [veryvery] tight schedule (50 lectures!), our Audio/Visual team needs to have everything rehearsed and prepared BEFORE the conference begins (as we mentioned in the past, we use over eight hours the day before the event to rehearse the flow, project EACH ONE OF YOUR DECKS on the conference screens and adjust/edit the format as needed). 

Each of these presentations is then loaded onto three (3) separate machines which we run concurrently during your lectures (such that if there is any technical glitch, we can seamlessly swap presentations and also be ready for the following talk in the sequence).  Bringing us updated slides the morning of your talk or just 5 minutes before you are scheduled to begin will NOT allow our team to stick to its schedule, load backups on all three machines or test these for proper formatting/setup/run.  

While you may be willing to take this risk, our Audio/Visual team is instructed not to do so as we only want to give our audience and you, our presenters, the best support there is.  We are grateful for your understanding of this complex process and appreciate your working with us to deliver this critical audio/visual support to you.   

Podium Presenter Responsibilities at the Conference
  1. Speakers can check their slides (on the event computers) only during check-in and meal/break times. Best times would be the evening before your lecture.
  2. Each presenter should check-in with their respective session chair prior to their session.
  3. All speakers are to check-in at the A/V table prior to their session AND prior to their talk (speakers will be fitted with a lapel microphone during the break preceding the session and instructed on the usage of the slide changer, speaker timer, etc.).
  4. All presentations will be “run” from the tech table on A/V’s event computers ONLY and not individual laptops or tablets. NO EXCEPTIONS.
  5. Speakers will be provided with a slide changer/laser pointer; a confidence monitor will also be provided.
  6. As we will be using lapel microphones for speakers, we ask that you bring either clothing with pockets or have a belt onto which we could clip the bodypack transmitter.
Podium Presenter Responsibilities at the Conference
  1. With the exception of the keynote and didactic lectures, all podium/oral presentations will be 7 minutes only, and the Chairs will enforce this limit.
  2. Following the podium presentation, there will be 8 minutes for questions from the audience.
  3. We will use a speaker timer which will flash yellow at 2 minutes to end of presentation and then red, when time is up; similarly, for your Q&A.
  4. It is critical that speakers stay on schedule. Please note that chairs are instructed to interrupt lectures that extend beyond this schedule.
  5. Please remember to speak slowly and clearly as several members of the audience are nonnative English speakers.
  6. Each session (group of 3-5 presentations) will be followed by a 25-minute panel discussion with audience Q&A.
Panel Discussion
  1. Each session (group of 3-5 presentations) will be followed by a 25 minute panel discussion with audience Q&A.
  2. Speakers will be invited to join the session chairs on stage immediately after each group of presentations.
  3. Audience will be instructed to line up at microphones for questions/comments. Written questions may also be submitted via the Interact tab of the mobile app.
Photography in the Podium Sessions

It is strictly prohibited to take photos from any scientific material without the expressed permission by the authors.

Podium Presentation No Shows

Including your abstract in the conference program obliges you or one of your co-authors to actually present your contribution at the time and in the mode indicated. If you already know that you cannot deliver your presentation, you are asked to withdraw your corresponding abstract as soon as possible. Individuals scheduled to deliver a podium presentation who do not show nor communicate a planned absence, will not be allowed to submit for presentation at HAI.

Your Mobile Number

If your online profile does not have a mobile telephone listed, we ask that you update it immediately.  This will be our ONLY way to communicate with you during the event.

POSTER PRESENTATION GUIDELINES

Schedule:

The poster sessions will include ALL posters this year and will be presented across the three (3) days as outlined in our program:

INSTALLATION AND REMOVAL

DAYINSTALLATIONREMOVAL
Wednesday, January 177:30 am - 8:15 am
Friday, January 193:30 pm - 4:00 pm

Posters which are not removed by the date/time listed above will be discarded.

Poster Format
  1. Posters should be in landscape format and displayed on a poster board with the following dimensions: 4ft high x 6ft wide (1.22m x 1.83m).
    • If you will use fabric posters, please note these do not hold very well to the boards
    • If your poster exceeds the dimensions listed above, you will encroach on the space of the next boards and as such, will be asked to trim your poster
  2. Poster presenters should refer to the list of poster presentations for their board numbers displayed outside and inside the room.
  3. Presenters are required to be at their posters at the start time of each allocated session AND throughout the assigned times.  Poster presenters who are not present during the scheduled sessions will be disqualified from all future HAI abstract submissions.

 

Poster Tubes/Bags/Cases:

We ask all presenters to remove their poster tubes/bags/cases and allow for a safe viewing for all.

Mounting the Poster

HAI will provide push-pins.

Two Poster Presentation

If you are scheduled to present two posters during one time period we ask that you split your time between the two presentations or invite a registered co-author to present one of your posters.

Photography in the Poster Session

It is strictly prohibited to take photos from any scientific material without the expressed permission by the authors.

Poster No Shows

Including your abstract in the conference program obliges you or one of your co-authors to actually present your contribution at the time and in the mode indicated. If you already know that your poster will not be presented you are asked to withdraw your corresponding abstract as soon as possible. Posters not presented are not only frustrating for those people present, but also costly as the board space is reserved for your poster (each poster board rental is no less than $120!). Please note that the organizers will be monitoring all poster no-shows.  Individuals scheduled to present a poster who do not show nor communicate a planned absence, will not be allowed to submit for presentation at HAI.

Poster Removal

Tear-down must be completed within the designated times. Posters left up after the tear-down period will be removed for disposal. HAI is not responsible for any lost or damaged posters.

Mobile Telephone Number

If your online profile does not have a mobile telephone listed, we ask that you update it immediately.  This will be our ONLY way to communicate with you during the event.

Commitment

We ask that presenters take very seriously their commitment to present, except in cases of true emergency.